Vendor Information

The deadline for contracts and payment is JUNE 8, 2012.  No exceptions!  Please note there is a $50 late fee that will be applied to all late contracts.  No contracts will be accepted after June 30, 2012.  This gives me enough time to figure out everybody’s desired spots, get the proper information to our insurance company, health inspector and to get your confirmation packages back to you.  Confirmation packages include your receipt, confirmation letter with spot number, schedule of events and your daily passes and will be mailed out at the beginning of July.

The beer garden site (#14 on the map) will be decided the same as last year.  The amount for the spot is still the same price and will be decided on by the board based on menu and hours of operation in which you are willing to be open.  Please keep in mind that this spot is a high traffic area with long hours.  Being open early for the children’s festival and other events and running late due to the beer gardens.  If you are interested in this site, please have your contract in by May 30, 2012.  Please keep in mind this is a food site only.

I hope this letter answers any questions you may have and I hope that you have a great year at the Triple “S” Fair and Rodeo this year.

IF YOU HAVE ANY QUESTIONS PLEASE CALL

Pat Pennington, Vendor Director

• Phone: 757-7901
• Fair Phone: 485-4854 after May 15th

VENDOR SET-UP AND HOURS OF OPERATION

Set-up may begin on Thursday July 12, 2012 at any time.

Hours of operation are:

• Friday, July 13                  11:00am-12:00am
• Saturday, July 14              11:00am-12:00am
• Sunday, July 15                11:00am-10:00pm

**Please keep in mind that you may open earlier
and stay open longer than the times listed, the times listed are just a suggestion**

FOR YOUR INFORMATION

• Vending spots will be equally divided between food and other so that everyone does well.
• All vendors must submit a copy of their liability insurance with their contract and payment.
• We do not supply umbrellas, weather covers or tables.
• The Triple “S” Fair and Rodeo does have a contract with the midway and therefore vendors will not be able to sell popcorn, cotton candy and candied apples.
• All spots are facing the main road; therefore all vendors will receive an equal amount of patron traffic.
• No vendors will be allowed to bring firecrackers or noisemakers onto the fairgrounds. 
• This rule will be strictly enforced.
• Any product a vendor wishes to sell must be listed on their contract and be pre-approved prior to the fair weekend.  This will help control how many people are vending the same product.
• All vendors must purchase a city vendor license before they come to the fair according to city by-laws.
• Licensing information for the city of Selkirk may be obtained from:

City of Selkirk
200 Eaton Avenue
Selkirk, MB
R1A 0W6  Ph: 785-4900

• There is a late fee for contracts received after June 8th. No contracts will be accepted as of June 30, 2012
• ANY BREACH OF THIS CONTRACT WILL RESULT IN THE EVICTION OF THE VENDOR FROM THE FAIR GROUNDS WITH NO MONEY REFUNDED.
• Prices are for the full weekend of the fair 

~~   ANY VENDOR CONTRACT RECEIVED AFTER JUNE 8, 2012 WILL BE SUBJECT TO A $50 LATE FEE.  NO EXCEPTIONS!!   ~~

VENDOR PRICES

• Food truck or Novelties with no power, Between 0-12 foot frontage, $75.00 + GST = $78.75
  
• Food truck or Novelties with power, Between 0-12 foot frontage, $105.00 + GST = $110.25
  
• Food truck or Novelties with no power, Between 0-20 foot frontage, $200.00 + GST = $210.00
  
• Food truck or Novelties with power, Between 0-20 foot frontage, $230.00 + GST = $241.50
  
• BEER GARDEN SITE #14 (Food only), $350.00 + GST = $367.50

EXTRA FOOTAGE

• For every extra foot after, Allowed frontage without power,$10.00 + GST = $10.50
• For every extra foot after, $12.00 + GST = $12.60

OTHER

• Craft Sales (8 foot frontage), $50.00 + GST = $52.50
• Raffle Ticket Sales, $50.00 + GST = $52.50
• Promotion Site, $50.00 + GST = $52.50
• Not for Profit Sales, FREE

PAYMENT

• Cheques to be made out and payable to the Triple “S” Fair and Rodeo
• Cheques must be dated for the date in which the contract is signed and submitted. 
• NO POSTDATED CHEQUES.
• All contracts and payments must be received by June 8, 2012; any contracts received after that date will be charged a late fee of $50.  No contracts will be accepted after June 30, 2012.
• Please return a copy of the contract (linked above), signed and fully completed, with payment to:

  Pat Pennington
  C/O Triple “S” Fair and Rodeo
  Box 212 Group 327 RR#3
  Selkirk, Manitoba  R1A 2A8
  Phone 204-757-7901

Once Pat has received the contract and payment, a confirmation package will be sent to the vendor the first week of July.  To guarantee your spot and to be able to participate, all monies and contracts MUST be received before the closing date.  You will receive a letter indicating the spot allocated as well as two passes per day MAXIMUM for the fair grounds.  You will also receive a confirmation letter, receipt and a schedule of events.